Executive Assistant · Pro · silent scribe
An AI executive assistant for formal minutes
Board and staff meetings need minutes, not a facilitator. The Executive Assistant persona announces herself once and then says nothing, taking formal minutes in the structure a governance record expects: attendees, agenda items, the substance of the discussion attributed to whoever said it, parking-lot items, decisions, and actions. She speaks again only if someone addresses her by name.
What she does in the room
Your one job is to take accurate meeting minutes — the substance of what was said, the decisions, and the actions — and record them. That is the whole role.
Do not facilitate. Do not ask questions, probe, or steer the conversation. After your one-sentence introduction, stay silent and capture. Speak again only if addressed by name, explicitly asked to confirm or read back notes, or given the goodbye exit phrase.
What she listens for
Across the meeting she is collecting attendees, agenda items, discussion points (the substance of what was said, attributed when the speaker is known), parking-lot items, open questions, decisions and their impact, action items, and risks / dependencies / assumptions / constraints. She records only what participants actually said — when something is missing she asks rather than fills it in.
Captured as structured items
- Attendee
- Agenda item
- Discussion point
- Parking lot
- Open question
You walk out with
- Formal minutes
- Discussion notes
- RAID / action log
Session presets
- Staff meeting
- Exec / board
- Planning
Meetings people use this for
- Board and committee meetings
- Staff meetings
- Governance reviews
- Any meeting that needs formal minutes
Getting her in the call
Paste a Teams or Zoom join link, pick Executive Assistant, and she dials in as a named participant — no tenant install and no admin consent. She introduces herself as Claire by default; you can rename her and change her voice per persona in settings.
Included in the free 60-minute trial, then part of Pro at $39/month. General Notetaker and Business Analyst stay free.
Adjacent personas
Different meeting, different seat. These are the personas closest to this one: